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Terms & Conditions

PRICING

  • Early Bird: Reduced price for a set period to promote advance deposits to help the host club manage cashflow in preparation for the Congress. This is for defined start & end dates
  • Regular Price: Prices reflect the actual congress registration fee
  • Late Price: This is a final adjustment for late registrations usually impacted by hotel room block cut-off price changes or third-party congress program late fees that must be manually handled.  Late price table will be published in September and will take effect on October 1.

 

PAYMENTS

  • Deposits can be made at any time up to the end of the REGULAR PRICE period.
  • Deposits can be made for oneself, couples, two delegates (split bills), or group deposits for up to 20 people.

 

TRANSFERS OF REGISTRATION/ DEPOSITS

  • Deposits can be transferred to other delegates without penalty up to the end of the REGULAR PRICE period.
  • Transfers during the LATE PRICE period will be subject to a 50 € administration charge.

 

PRICES

  • Early Bird: Guarantees the lowest price if the balance is paid by the stated cut-off date.
  • Regular Price: Payments made by the stated start date are charged the regular price if the balance is paid by the stated cut-off date.
  • Late Price: Full payment is required at the time of registration from this date forward
  • Late Payment: Any late payment (full or partial) triggers the final price based on the latest congress pricing at the time of payment. I.e., if you made an Early Bird deposit but only paid the balance at the Late Price period, your balance is calculated from this latest congress price.
  • Delinquent Account: Any balance of registration fees not paid in full at least 14 days prior to the congress will be subject to a 50 € administration fee, for collection efforts.
  • Discrepancies: In the advent of discrepancies in the price charge and the price on the website, the price on the website shall be the one applicable.
  • Disputes: The recorded transaction dates are the final determination in resolving price matters

 

PROCESSING FEES

  • An administrative fee of 4% will be applied for all automated transactions. Manually processed transactions are subject to a 5% administrative fee.
  • If there is a discrepancy between the amount charged on a credit card and the amount shown on the website, prices on the website will prevail.

 

PRIZES

  • Prizes, if any, are donated or arranged with sponsors.
  • Prizes are awarded as offered and have no cash value for redemption or resale. 
  • If a prize is donated to a Club, the Club may use the prize in a membership fundraising activity.

 

REFUNDS

  • Deposits are non-refundable.
  • These funds help cover all the pre-congress administration and out-of-pocket expenses incurred by a host club regardless if a congress is canceled. 
  • It is a club’s internal insurance to protect host clubs from potentially incurring significant losses if there was an unexpected significant drop in registrants or outright cancellation of a congress.
  • The exception is if there is a medical situation with written documentation provided by a professional licensed caregiver.
  • Cancellation without valid reason during the LATE PERIOD will be subject to an additional $100 administration fee at the discretion of the Host Club.
  • Refunds will not be made for any registrant who does not attend and, therefore, qualifies as a “NO SHOW”.
  • No refunds will be made for any component included in the Congress package but not used.

 

TRIP CANCELLATION INSURANCE

  • It is strongly recommended that you purchase appropriate travel/ cancellation/health-related travel insurance.

 

CONFIDENTIALITY POLICY

For purposes of the EU General Data Protection Regulation (GDPR), Skal International is the “data controller”.

  • We will retain your personal information for as long as it is necessary and relevant for our operations. After it is no longer necessary for us to retain your personal information, we will dispose of it in a secure manner according to our data retention and deletion policy.
  • Unless we are obliged or permitted by law to do so, and subject to any third party disclosures specifically set out in this policy, your Data will not be disclosed to third parties. This includes our affiliates and / or other companies within our group.
  • All personal Data is stored securely in accordance with the principles of the EU General Data Protection Regulation (GDPR). For more details on security see the clause below (Security).
  • Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
    • internal record keeping;
    • improvement of our products / services;
    • transmission by email of promotional materials that may be of interest to you;
    • contact for market research purposes which may be done using email, telephone, fax or mail.
  • Such information may be used to customise or update the Website; in each case, in accordance with this privacy policy.